Job Description


We are one of the best commercial custom HVAC systems companies in the Tri-State (Philadelphia / NJ / Delaware) area. We are looking for a highly motivated, conscientious individual who wants to be part of our accounting team for the long-term.

Job Description

You will directly interact with Executives, Office Personnel, Employees and benefits services companies.

Experience and/or Education

  • Proven accounting experience, preferably as an Accounts Payable Specialist
  • Familiarity with bookkeeping and basic accounting procedures
  • Sage experience a plus
  • MS Office Suite experience with skills in Excel, Word, and Outlook
  • Accuracy and attention to detail and ability to multi-task
  • Excellent organizational, verbal and written communication skills a must
  • Ability to prioritize and problem-solving skills

Key Responsibilities

  • Process AP Invoices, match with supporting documentation, obtain approvals as required, accounting system entries.
  • Maintain log of invoices sent out for approval and follow up for timely approvals.
  • Respond to Vendor inquiries on payment status, etc.
  • Work with project managers on adding new vendors and gathering the required documents (W-9, banking information, etc)
  • Filing of paid invoices and all documentation, maintain orderly system so that documents can easily be retrieved when needed.
  • Assist with data entry for Payroll
  • Provide backup for other Accounting position, cover phones, etc. when needed

On any given day you will be doing the following:

  • Ensure timely payment of all invoices
  • Mail signed checks to vendors
  • Follow up with Vendors on missing and/or incomplete invoices
  • Monitor invoice adjustments due from vendors
  • Answer vendor inquiries regarding payment status
  • Participate in vendor on-boarding and the setup of accounts for new acquisitions
  • Enter time records for Payroll processing
  • Filing and other clerical duties as needed


We offer a stable, professional work environment and great benefits!

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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